LUPC is delighted to announce Members now have access to the new Sustainable Fleet Solutions Framework - VEH3137NW, this framework is the successor to the previous Vehicle Hire, Car Club and Leasing Framework - VEH3085 NW. This framework is split into 4 lots and is available to Members of NWUPC, APUC, CPC, HEPCW, LUPC, NEUPC and SUPC. The agreement runs from the 1^st  October 2022 until the 30^th September 2024 with the option to extend for two further one year periods until 30^th September 2026. A full user guide is available at HEContracts.

Scope of the framework:
The Sustainable Fleet Solutions Framework has been established for the provision of the following services:

Lot 1 : Vehicle Hire
Vehicles both fuel and ULEV increasing with a increasing list of electric/ULEV offered vehicles as the fleet develops. Including;

• Cars: variety of range including compact, people carrier 4x4, luxury
• Minibus: 9-19 people seater
• Coach hire
• Vans

As part of vehicle hire fleet management services will be included in the specification as part of Lot 1 these would include but not be exhaustive;

• Accident management
• Congestion charge/air pollution charge management
• Breakdown support
• Driver risk management including license checks
• Full online vehicle to drive contact audit trail to assist with any issues including force majeure
• Optional assistance with fuel card
• Vehicle tracking

Lot 2 : Car Club

Car club service availability with a range of vehicle size;

• To provide a fleet of vehicles spread in a dense network to enable the hire of a vehicle for a specific period
• To provide hire periods from 1 hour to over 24 hours
• To have an online booking system which will allow members to conveniently book cars
• Offer the capability to take vehicles internationally
• To enable the hire of supplier owned goods which will be installed within the supplier owned grey fleet to facilitate a virtual fleet style scenario for members with support offered by members
• To offer dedicated pool leasing vehicles to be used as a fleet of vehicles for Car Club purposes

Lot 3 : Leasing

The leasing of both fuel and when the fleet is available ULEV (Zero & Ultra Low Emission Vehicles): Cars: a variety of ranges including compact, people carrier 4x4, luxury

• Minibus: 9-19 people seater
• Coach
• Vans

As part of leasing fleet management services will be included in the specification as part of Lot 3 these would include but not be exhaustive:

• Vehicle Tax support
• MOT booking management
• Mileage Management
• Accident management
• Congestion charge/air pollution charge management
• Breakdown support
• Driver risk management including license checks
• Full online vehicle to drive contact audit trail to assist with any issues including force majeure.
• Optional assistance with fuel card
• Vehicle tracking

Lot 4 : Salary Sacrifice

The provision of a salary sacrifice scheme for a full range of ultra-low emission vehicles:

• Cars: a variety of ranges including compact, people carrier 4x4, luxury
• Vans

Along with the provision of the vehicles the supplier must also:

• Provide full assistance when selecting a scheme
• Explain the full tax implications and effect on earnings
• Provide full maintenance and support cover 365/6 days a year
• Roadside assistance 365/6 days a year

Introductory 1 page guide

A brochure to accompany the launch of the Sustainable Fleet Solutions Framework can be found here; this includes a breakdown of the lot structures, benefits of using the framework and Call Off Options Available. Please feel free to distribute this brochure to your colleagues.

What are the framework benefits?

The benefits of using this Framework Agreement are:

• A saving of TBC %
• More advantageous pricing based on economies of scale from aggregated spend
• Savings can be base lined by comparing prices with the prices you previously paid
• A single exercise to establish the overarching agreement and establish the Terms and Conditions of the Framework
• Reduced administrative effort and associated cost savings
• The development of a longer term relationship with suppliers which is mutually beneficial
• You have the ability to call off from the agreement as and when required rather than needing to undertake a full tender process
• The Framework allows for the flexibility to determine specific requirements at the call off stage
• Framework Agreements support longer term business planning as they span a period of typically four years and allow some stability from market fluctuations
• LUPC will provide contract management support to you should you experience any issues with suppliers and will act in your best interests

Further information on this agreement including supplier contact details can be found in a detailed User Guide which is available on HEContracts.
For further questions or enquiries contact LUPC’s Justin Mcloughlin j.mcloughlin@lupc.ac.uk