Available to NEUPC, LUPC, SUPC and HEPCW, the agreement covers the procurement of AudioVisual Equipment and Services: System Design/Consultancy, Supplies, Installation and Maintenance.  

The purpose of this Framework Agreement is to deliver an efficient and compliant route to market for participating public bodies, by minimising the resource requirement and providing value for money.

The procurement strategy, tender documentation and evaluation have been undertaken by the tender working party which consisted of experienced AV Technicians, managers and purchasing experts from institutions within the participating consortia membership.

Framework Levy – 0.5% on supplier turnover

Member rebate scheme – quoted by supplier, based on aggregated annual spend, and applicable for the lifetime of any call-offs ie notwithstanding the expiry of the Framework Agreement. This provides a ‘gain-share’ benefit, reflecting the fact that greater efficiencies are obtainable where larger spend is awarded through the Framework.

Anticipated Framework Benefit Types (BT) to be calculated in accordance with HEPA Procurement Benefits Reporting Guidance: HEPA : Higher Education Procurement Association

Any amounts due will be calculated by the NEUPC on completion of the final quarters Management Information Returns each year. These will then be distributed in line with the procedures in pace at each consortia for Member Rebates.

The agreement is split into 3 Lots:

Lot 1 and Lot 2:

The Scope is for any one or combination of the Design, Supply, Installation and Maintenance of Audio Visual Systems.

Goods, including but not limited to:

1. a) Amplifiers
2. b) Assistive Listening
3. c) Audio Distribution, Processing, switching, and scaling
4. d) AV Cabinetry
5. e) AV Lecterns
6. f) AV Mounting bracketry
7. g) AV Software
8. h) Cables/Connectors/ consumables
9. i) Collaborative meeting and learning
10. j) Control Products
11. k) Digital Signage
12. l) Induction loop
13. m) Installation cabling
14. n) Interactive Presentation
15. o) Large size Video Display
16. p) Lecture Capture
17. q) Lighting Systems
18. r) Loudspeakers
19. s) Microphones
20. t) Mixers & Consoles
21. u) PA / VA Systems
22. v) *PC's desktop
23. w) *PC's laptop / notebook
24. x) *PC's surface
25. y) *PC's tablet
26. z) Projection screens - electronic
27. aa) Projection screens - manual
28. bb) Projector lamps
29. cc) Projectors/Projection Products
30. dd) Racks, Rack mounts & Brackets
31. ee) Recording and editing equipment
32. ff) Video Distribution, Processing, switching, and scaling
33. gg) Visualisers
34. hh) Wall/surface mount input plates (e.g. 1gang HDMI input)

*note: items v) to y) inclusive, when bought as a standalone product, should be sourced from the LUPC awarded NDNA framework

Services, including but not limited to:

1. a) Project Management
2. b) Account management
3. c) Systems Design
4. d) Systems Integration
5. e) Off-site rack build and system test
6. f) System programming
7. g) Carriage to site
8. h) Installation services
9. i) Snagging and hand over
10. j) Training
11. k) Warranty support
12. l) Planned preventative maintenance
13. m) Reactive maintenance
14. n) Benchmarking and continual improvement

Lot 3:

The Scope is for independent Consultancy Services for Audio Visual Systems, including but not limited to:

1. a) Systems scoping / design
2. b) Process, procedural, and practices design
3. c) Project management
4. d) Benchmarking and continual improvement

Suppliers to the Framework:

Further information on this agreement including supplier contact details can be found in the detailed User Guide which is available on HE Contracts.

For further questions or enquiries contact Mike Kilner.